01
Admissions
Enquiry capture, follow-up stages, documents and enrolment.
01Education & Institutes
The admin work
nobody budgets
for.
SchoolsCollegesCoaching InstitutesMulti-Campus
Software for schools, colleges and coaching institutes across Bhubaneswar and Odisha. Admissions, attendance, fees, exams, payroll and parent communication on one student record — so your office stops reconciling registers, spreadsheets and WhatsApp groups by hand.
What we build
What an institution actually gets, before any custom work.
- Record
- One
- Student, fees, marks, attendance
- Fees
- Online
- UPI, cards and net banking
- Parents
- Portal
- Attendance, fees and results
- Pricing
- Per student
- Scales with enrolment, ex GST
02The Gap
Every institution has staff totalling by hand.
None of it appears on a budget line, and all of it is why the office is at its busiest in the week results are due. This is where the hours go, and what replaces them.
01
What it costs you
Attendance in a register, reports on a deadline
Attendance captured once, reported instantly
Class and subject-wise marking on any device, absence patterns surfaced automatically, and parents notified the same morning rather than at the end of term.
02
What it costs you
Fee follow-up chased over phone calls
Online collection with automatic reminders
Structured fee heads, instalments and concessions, with payment links, receipts issued automatically, and a live outstanding list the office can work from.
03
What it costs you
Admission enquiries lost in a notebook
An enquiry pipeline through to enrolment
Every enquiry captured with its source and followed through stages, converting into a student record without anyone retyping the same details a second time.
04
What it costs you
Report cards assembled by hand each term
Marks entered once, results generated
Grading schemes configured to your board, marks entered per subject, and report cards produced in your own format with no manual totalling.
05
What it costs you
Three systems that disagree about one student
One record every module reads from
Fees, attendance, results and communication share the same student, so a query at the front desk has one answer rather than three that need reconciling.
03Modules
Start with what hurts. Add the rest later.
You are not obliged to take all eight. Most institutions begin with the two or three that consume the most staff hours, then extend once the system has earned its place.
02
Attendance
Class and subject marking, patterns and absence alerts.
03
Timetable
Period allocation, teacher load and substitutions.
04
Fees
Fee heads, instalments, concessions, online payment and receipts.
05
Exams
Grading schemes, mark entry, results and report cards.
06
Parents
Portal access, announcements and teacher messaging.
07
Staff & Payroll
Records, leave, attendance and monthly payroll.
08
Reports
Collection, strength, performance and statutory reporting.
Most institutions begin with admissions, fees and attendance — the three that consume the most staff hours — then add exams and payroll once a term has settled.
04Where To Start
Platform, extended, or built for you.
Most schools collect fees and record marks the same way. Where that is true, configuring our platform beats paying to rediscover the requirements — and we will say so.
01Our platform
Take Campustrue
Choose when your process is standard
Our education platform — 54 features across nine categories — configured to your fee heads, grading scheme and branding. Live in about five weeks, priced per student so the cost tracks your enrolment.
- Live in
- About five weeks
- Cost
- Lowest of the three
- Best for
- Most schools and colleges
02Extended
Platform plus modules
Choose when one part of you is unusual
Campustrue already carries hostel, transport, library and inventory, and we build whatever is genuinely specific to your institution on the same data model.
- Live in
- Five weeks, then increments
- Cost
- Platform plus scoped work
- Best for
- One unusual requirement
03Bespoke
Build it custom
Choose for multi-campus or unusual models
Where the institution runs several campuses, boards or affiliation models that no product anticipates, we build to your process instead.
- Live in
- Thirteen weeks and up
- Cost
- Highest, owned outright
- Best for
- Multi-campus, unusual structures
05How We Work
Fifteen things that are true every time.
Whichever route you take, these hold. They are the terms of working with us rather than features of a package.
01
How We Scope
- We map your current process before proposing anything
- A written specification before a number is given
- Fixed price against that scope, not hourly drift
- Modules sequenced by what costs you most today
- Told plainly when a product you can buy beats a build
02
What Gets Built
- Role-based access enforced server-side
- An audit trail on every record change
- Mobile-ready screens for staff away from a desk
- Offline-tolerant capture where coverage is unreliable
- Reports generated from live data, not exports
03
What You Keep
- Source code and documentation in your name
- Infrastructure and accounts you control
- Full data export, in standard formats, any time
- No per-seat fee that grows as you hire
- A handover walkthrough so another team could continue
06Process
Five stages, process first.
We map how the institution actually works before configuring anything, and migrate records only once they reconcile against your own totals.
- 01Weeks 1-2
Process Mapping
We sit with the people doing the work and map what actually happens, not what the manual says. This is where most projects in this sector quietly fail, so it happens first and in person where possible.
Deliverables
- Current-state process map
- Data quality audit
- Scope and priority
- 02Weeks 3-4
Design & Data Model
The shared record behind every screen is agreed before build, and interfaces are designed for people entering fifty records a day rather than for a demo.
Deliverables
- Entity and role model
- Screen designs
- Approval workflows
- 03Weeks 5-10
Build & Integration
Work ships in two-week sprints against the agreed model, with the integrations you depend on wired in as each module lands and a staging environment your team can test throughout.
Deliverables
- Production modules
- Integrations
- Staging for user testing
- 04Weeks 11-12
Migration & Training
Existing records are cleaned, imported and reconciled against your own totals. Staff train on their real data, and the old process runs in parallel until both sides agree.
Deliverables
- Reconciled migration
- Role-specific training
- Parallel-run comparison
- 05Week 13 onward
Go-Live & Iterate
Cutover happens with support through the first full cycle, then settles into scheduled reviews driven by what the data shows rather than by a fixed roadmap.
Deliverables
- Production cutover
- First-cycle support
- Review cadence
07Questions
Answered properly.
What administrators ask before committing an institution to a new system.
Our education platform is priced per institution per year rather than per student, so the cost does not climb every time you enrol another class. A fully custom build is quoted against a written specification after process mapping. Either way the figure is fixed before work starts, and migration and training are included rather than billed once you have committed.
About five weeks on the platform: process mapping, configuration of fee heads, grading schemes and branded documents, migration and reconciliation of existing records, staff training with a parallel run, then go-live. A custom build runs about thirteen weeks. Institutions usually time cutover to the start of a term.
Yes, and it is treated as its own stage. We audit data quality first, because migrations stumble on duplicates and half-complete records rather than on the transfer itself. Records are imported into staging and reconciled against your own totals — student strength, outstanding fees, historical results — before anything goes live.
Yes. Grading schemes, fee structures, timetable rules and enrolment stages are configured rather than hard-coded, so the same foundation serves a CBSE school, a state-board institution, a degree college or a coaching centre. What differs is configuration and terminology, both set during onboarding.
Yes. Parents get access to attendance, fee status, timetable, announcements and results, and can message teachers directly. It is built mobile-first, because a phone is the only device most parents will ever open it on.
Yes. Payment links go out by message with UPI, card and net-banking options, receipts issue automatically on success, and reconciliation against your bank statement is built in — so the office works from a live outstanding list rather than a spreadsheet updated the day after.
You export it in full, in standard formats, at any time — students, fees, attendance, results and staff records. There is no lock-in and no exit fee, and on a custom build the codebase and deployment are already yours.
Yes, and they are the most common additions. They are built on the same student record rather than bolted alongside, and are scoped and quoted before anything is started so you approve the cost first.
Last reviewed
Reviewed and updated on this date. Technical claims are re-checked against current standards at each review.
08Adjacent Work
The system is one part of the institution.
What feeds admissions and what parents see either side of it.
09Next Step
See it with your own records.
Send us a sample of your student and fee data and we will show you the system running on it, configured to your fee heads and grading scheme — before any commitment.
- hello@asematic.com
- Phone
- +91 82600 61212
- Studio
- Prasanti Vihar, Patia, Bhubaneswar, Odisha 751024, India.
- Response time
- Within one business day