Custom CRM Development
01Lead capture through pipeline, quotation, follow-up and forecast — built around your actual sales motion, with automation that removes admin rather than adding it.
- Pipeline
- Sales Automation
- Forecasting
Asematic delivers custom CRM and ERP development services in Bhubaneswar for companies running operations across spreadsheets and disconnected tools. Sales, finance, inventory and HR on one data model, shaped to your process rather than a vendor's.
Operations budget
The thresholds the system is measured against, tested on a full copy of your real data.
The software gets bought, configured and announced. A year later the team is back in spreadsheets, because nobody asked how the work actually happens. This is where rollouts leak, and what replaces it.
What it costs you
A CRM your sales team quietly stopped opening
We shadow the people who will use it before designing anything, then cut every field that exists only to satisfy a report nobody reads. Adoption is a design problem, not a training problem.
What it costs you
Twelve tools that refuse to talk to each other
Customers, orders, stock and invoices share a single model instead of being reconciled by export. Anything that must stay external connects over an API with scheduled, monitored sync.
What it costs you
Month-end closed by exporting into spreadsheets
Ledgers, receivables, ageing and margin reports read straight from transactional data, so the number in the board pack is the number in the system at the moment it was opened.
What it costs you
Per-seat licence fees rising every year, forever
The codebase, the database and the deployment are yours. Adding the twentieth user costs nothing, and no vendor can reprice your operations at renewal or deprecate a module you depend on.
What it costs you
Stock figures that disagree between two screens
Every movement — inward, transfer, adjustment, dispatch, return — is an immutable entry rather than an overwritten number, so a discrepancy can be traced to the entry that caused it.
What it costs you
Nobody knows who changed the price on that order
Who changed what, when, and what the value was before, retained across the whole system and queryable — which is also what your auditor will ask for.
A sales CRM and a warehouse module are different problems. They share the same customers, items and permissions, which is precisely why they belong in one system rather than three.
Lead capture through pipeline, quotation, follow-up and forecast — built around your actual sales motion, with automation that removes admin rather than adding it.
Finance, inventory, procurement and production on one model, so a purchase order, a stock movement and a ledger entry are three views of the same transaction.
Mobile order capture, route plans, attendance and geo-tagged visit logs for teams working outside the office, built to tolerate patchy network coverage.
Multi-warehouse stock, batch and serial tracking, reorder thresholds and dispatch workflows, with movement history that reconciles against physical counts.
Attendance, leave, shift rosters, payroll runs and statutory reporting, integrated with the same identity and role model the rest of the system uses.
Moving off Tally, spreadsheets, Zoho or Salesforce with reconciled data migration, plus API and webhook integration with whatever has to stay where it is.
A suite bought whole is a suite half-used. These are the modules we build; which ones you start with is a decision we make together, from the process map rather than from a price list.
Deals, stages, quotations, forecasts and activity history.
Capture, scoring, assignment rules and campaign attribution.
Invoicing, receivables, payables, ledgers and GST returns.
Multi-location stock, batches, transfers and adjustments.
Requisitions, purchase orders, approvals and vendor ledgers.
Attendance, leave, shifts, payroll runs and statutory filings.
Job cards, timesheets, tickets and service-level tracking.
Live dashboards, scheduled reports and drill-down to source.
Eight modules. One record underneath.
Every module reads and writes the same customer, item and ledger. A sale reserves stock, a dispatch bills, a payment clears the receivable, and the report reconciles — without an export, a nightly sync, or a spreadsheet in between.
You are not buying all eight. Most rollouts begin with the two or three modules covering the process that hurts most, then add the rest once the system has earned its place. That is also how the budget stays predictable.
These fifteen items are not line-items on a quote. They ship with every system we build, on every engagement model, because business software missing any one of them will eventually lose data or lose the room.
We pick the stack per project, from a short list we know deeply. Nothing is on this page because it trends — each tool is here because it measurably moves report speed, data integrity or the cost of the next change.
We map how the work actually happens before designing anything, and migrate data only once it reconciles against source totals. Each stage closes with a named deliverable you review.
We sit with the people doing the work, map what actually happens rather than what the manual says, and audit the state of the data you intend to bring across. Most projects fail here, quietly.
Why it takes this long
Sales, finance, stores and HR each run a different process, and each has to be watched rather than described in a meeting. The data audit runs alongside it, because years of Tally exports and spreadsheets rarely agree with each other until somebody checks.
Deliverables
The shared model behind every module — customers, items, transactions, roles — is designed once and agreed before build, because this is the decision that is expensive to revisit later.
Why it takes this long
One customer record has to satisfy sales, finance and support at the same time, and one item record has to satisfy procurement, stores and invoicing. Every disagreement between departments surfaces here, and each one needs a decision from people who also have a day job.
Deliverables
Screens designed for people entering fifty records a day, not for a demo: keyboard-first data entry, sensible defaults, bulk actions, and dashboards that answer a real question.
Why it takes this long
A multi-module system runs to forty or eighty screens, each needing its empty, loading and error states, plus the admin surfaces and report specifications. Every one is reviewed by the people who will use it daily, and that review is what prevents a rebuild in month five.
Deliverables
Modules ship in two-week sprints against the shared model, with integrations and permissions built in as each one lands, and a staging environment your team can test in throughout.
Why it takes this long
Four two-week sprints. Integrations to Tally, payments and messaging are built as each module lands rather than bolted on at the end, and every sprint closes on a staging environment your team can open and test.
Deliverables
Data is migrated and reconciled against source totals, staff are trained on their own records, and rollout runs department by department with the old process running in parallel until the numbers agree.
Why it takes this long
Migrated data has to reconcile to the rupee against your source totals before anyone will trust a report. Training runs department by department on their own records, and the old process keeps running in parallel until the numbers agree — the step most rollouts skip, and the one most failures trace back to.
Deliverables
Scope determines the model, not the other way round. We will tell you in discovery which of these actually fits the size of the change you are making.
A defined set of modules with a go-live date
Scope, milestones and cost agreed upfront against a written specification. Best when the process mapping is done and you need budget certainty before committing.
A live system that keeps evolving
A monthly block of engineering spent on new modules, workflow changes, reports and integrations as the business shifts, prioritised with you each sprint.
A long roadmap that needs its own crew
Engineers, a designer and a delivery lead assigned full time, working inside your tools and release process as an extension of your operations team.
Every quote is fixed against a written specification, so the number you approve is the number you pay.
The questions operators actually ask before commissioning CRM or ERP development work, including whether you should build at all.
Cost tracks module count and integration depth rather than user count. A focused CRM covering leads, pipeline and quotations sits in a very different bracket to a suite spanning finance, inventory, procurement and payroll with Tally and GSTN integration. We scope during process mapping and quote a fixed figure against a written specification — and unlike licensed software, it is a one-time build cost rather than a fee that recurs per user every year.
A two-to-three module rollout typically runs about six months. The first three months cover process mapping and the data audit, the shared data model, and interface design. Two months go to build and integration, then a final month to migration, training and phased rollout. Full multi-module suites run longer, which is why most clients start with the processes that hurt most and add modules once the system is in daily use.
If your process fits a product closely, buy the product — we will tell you so. Custom becomes the better economics when you are paying for seats you do not use, maintaining spreadsheets alongside the tool to cover the gaps, or paying integrators to force a fit. Custom also means no per-seat cost as you hire, no renewal repricing, and no module being deprecated out from under you. The honest answer depends on your process, and we work it out in discovery rather than assuming.
Yes, and it is treated as a project stage rather than an afterthought. We audit data quality first, because most migrations fail on duplicates, inconsistent formats and half-complete records rather than on the transfer itself. Data is cleaned, imported into a staging environment, and reconciled against source totals — ledger balances, stock counts, open deals — before anything goes live.
Yes. Invoicing is built GST-compliant with GSTIN validation, correct place-of-supply handling and the tax breakdowns required on the document. Where turnover thresholds apply, we build e-invoice and e-way bill generation against the GSTN APIs, and produce the return-ready reports your accountant needs rather than a raw export they have to rework.
Yes. Field sales, delivery and warehouse teams get mobile interfaces built for one-handed use, with offline-tolerant capture that queues entries and syncs when coverage returns — essential for order taking and stock movement outside the office. Attendance and visit logs can be geo-tagged where you need that record.
Yes. Training runs on your own migrated records rather than on demo data, so people learn the system doing their actual job, and we produce role-specific documentation for each team. Rollout is phased department by department with the old process running in parallel until the numbers agree. After go-live, support covers fixes, changes, new reports and modules, either as a maintenance plan or an enhancement retainer.
You own it, and there is no per-user fee. The source code, the database and the deployment are yours, hosted on your own infrastructure. Adding your twentieth or two-hundredth user costs nothing, no vendor can reprice your operations at renewal, and if you ever move to another development partner the system goes with you.
Last reviewed
Reviewed and updated on this date. Technical claims are re-checked against current standards at each review.
The CRM records the deal and the ERP records the consequence. What feeds them and what they feed decide whether the rollout pays for itself. These are the pieces that usually sit either side of it.
Send us the workflow that keeps breaking, or the tools you are trying to replace. You will get a read on what should be custom, what should stay bought, and a scoped plan for the difference — before any commitment.